5 Tips For Choosing The Best Janitorial Software

Two women in orange overalls and sneakers are vacuuming and mopping tile floor in a home.
Best Janitorial Software

Technology is improving efficiency in many industries. Warehouse management solutions enhance inventory control and accounting software makes taxes easier than ever before. However, did you know that janitorial services can also improve efficiency and effectiveness with janitorial software tools?

For most people who work in cleaning jobs, this is excellent news. Cleaning takes a lot of time, even if you’re great at your job. Janitorial software offers a way to help cleaning services save time on cleaning without cutting corners that can impact a cleaning job’s effectiveness.

Still, like any software tool, some options are better than others. To help you make an informed decision about your choice, this article will take a closer look at janitorial software and provide some expert tips to help you pick the right one.

Technology can truly revolutionize how fast we clean and how thoroughly.” -Sanjaya Abeysinghe, Chief Technology Officer, Optisolve

What is Janitorial Software?

Janitorial software is a comprehensive digital tool used in modern facility management. It meets the cleaning service industry’s needs for efficiency, accuracy, and compliance. Facility managers and cleaning teams use it to improve cleaning and maintenance tasks. 

The best janitorial software includes robust technological features that shape results. These features will help users make informed decisions about their cleaning and maintenance processes.

Using janitorial software can enhance your cleaning business with:

  1. Quality control measures
  2. Trend analysis and reporting
  3. Cost savings
  4. Time savings

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What’s the Difference Between Janitorial Software and Cleaning Software?

Cleaning and janitorial software are often used interchangeably, but they are slightly different. Janitorial software is a type of cleaning software, but not all cleaning software tools are janitorial software solutions. 

Janitorial software is typically designed for commercial cleaning businesses. Whereas, other types of cleaning software may be used for smaller cleaning businesses or individual contractors. For this reason, janitorial software often includes more comprehensive features to handle the complexities of a larger business.

5 Top Tips to Help You Choose The Best Janitorial Software

Now that you’ve got a firm grasp on what janitorial software is, let’s look at some of the top tips to help you choose the best one for your business.

1. Understand Your Business Needs

Before you start looking at different software options, it’s crucial to understand your business needs. This will prevent you from choosing a solution that doesn’t make sense for what you need to get done. 

For example:

  • If you clean healthcare facilities you need compliance monitoring features to ensure adherence to strict health and safety regulations.
  • If you clean education facilities, you need surface imaging technology to instantly detect bioburden materials on high touch surfaces in classrooms and common areas.
  • If you clean restaurants, you need quality assurance features to maintain high cleanliness standards.
  • If you clean corporate offices, you need a precision cleaning approach to effectively target high touch areas so you can ensure the efficient use of supplies across multiple locations and reduce absenteeism.

In essence, consider what you do each work day and how the tool could make it faster and better. Drill down into your various tasks and seek features that could streamline any operations.

2. Prioritize User-Friendly Interfaces

An intuitive user interface is essential for any software. It should be easy to navigate and understand, even for those who are not tech-savvy. This will also save you time on retraining new management on the tool whenever you have a new hire. 

3. Look for Advanced Features

Part of what makes janitorial software stand out from other cleaning software tools are its advanced features. Make sure your software choice can handle the size of your business and be able to scale when the time comes. 

If you’re dealing with high health standards, like those in a healthcare or food safety environment, you may also want to look for a tool that can really help you wipe up all bacteria. Seek a tool that integrates advanced surface testing methodologies and provides high-quality images of present biological material. This will help you see how clean a surface really is.

Consider the following diagram of how much bacteria is in a kitchen on average compared to various household surfaces. 

Janitorial Software

Source: Angi

As you can see, that’s a shocking amount of unseen grime in unexpected places. With biological material imaging features, your team can make the invisible visible so they can leave no contamination undetected. 

4. Consider Compatibility

Like any business, you’re probably using other tools in your workflow. If necessary, you may have to integrate your janitorial software with other platforms. So, it’s important to consider whether or not your tool of choice will be able to support this.

Additionally, many janitorial software tools have a mobile app. This is great to help your team see what needs to be done onsite. It’s also an excellent way to get your software into more hands even if they’re outside your office.

5. Evaluate Customer Support

Good customer support can make a significant difference. While your tool should require minimal support calls, it’s important to have a great support team there when you need them. 

Look for a janitorial software provider that offers robust customer support – including training during the onboarding process, quick response times, and helpful resources. This will ensure that any issues you encounter can be quickly resolved.

Learn More About Keeping Your Building Cleaner With Tech

Consider Optisolve For Your Janitorial Solution

If you’re convinced that you can benefit from a janitorial software solution, and know what you’re looking for, you can start shopping here.
Optisolve uses evidence-based technology to enhance cleaning efficiency and identify contamination hotspots. Our advanced Pathfinder™ feature scans surfaces for biological material. So, you can use high-quality images to see if biological contaminants are present and their levels. 

Reach out to Optisolve today and experience the difference in quality, compliance, and support.